Introduction
Private Health Administrators (PHA) is an independent medical scheme administrator which utilises robust, flexible and technologically advanced systems. These are driven by our vision to provide forward thinking and innovative healthcare solutions to our clients and members that meet their every need. PHA was established 21 years ago and provides affordable healthcare solutions of exceptional quality to our carefully selected open and corporate scheme clients.
We requiire a Payroll/HR Administrator to effectively manage the full payroll administration function for +/- 100 employees. To ensure employees are paid correctly and on time. Including effective management and administration of employee data and statutory reporting requirements within the HR department and assist with key administration functions.
MANDATORY REQUIRMENTS: Knowledge of SAGE 300 or WSP/ATR and EE Reports submissions.
Duties & Responsibilities
KEY PERFORMANCE AREAS
PAYROLL ADMINISTRATION
- Responsible for the full payroll function with a staff compliment of +- 100 people
- Resolve staff pay and benefit queries
- Process new employees and terminations
- Load & process all leave applications on the ESS leave system
- Calculate Leave Pay outs upon terminations
- Manage accumulated leave days for each employee
- Change/Update banking details
- Apply for Tax Directives
- Tax submissions monthly and annually
- Issuing IRP5’s
- Management of benefits statements and ensuring that schedules reconcile with benefits statements and payroll schedules
- Load/ Import all earnings: (Commission, Allowances, Incentives, Bonuses, and Increases Etc.)
- Load/Import all deductions: ( Medical aids, Pens/Provident Funds, Etc.)
- Liaise with Medical Aids, Pension/Provident Funds and resolve staff queries
- Check Tax Validation reports before confirming pay run
- Process all Billings submit to the Financial Manager before cut off
- Assist auditors with all information needed
HR ADMINISTRATION
- Submit Statutory Reports annually: Employment Equity and WSP /ATR
- Maintain HR records.ie; preparing, issuing and filing Employee documentation.
- Capture HR stats for monthly reports
- Manage all training administration, update and maintain the training report
- Assist with recruitment and onboarding new employees
- Create Employee files for new starters, maintain an excellent electronic and hard copy filing system ensuring compliance with audit requirements
- Actively assist with HR projects and initiatives
- Assist with Internship programmes
- Assist auditors with all information needed
KEY COMPETENCIES
- Strong Internal Customer focus
- Strong reporting skills
- Ability to maintain confidentiality relating to sensitive information
- Excellent time management
- Dead line driven
- Honest and reliable
- Advanced Excel skills
- Excellent attention to detail
- Strong numerical ability
- Excellent verbal and written communication skills
- Proactive approach to problem solving
- Good ethical judgment
- Excellent administration skills
Desired Experience & Qualification
Qualifications
Grade 12
Sage/VIP certification (strong advantage)
Relevant tertiary qualification.
EXPERIENCE
Minimum 3 – 5 years solid working experience with SAGE 300 or VIP Premiere (Mandatory requirement).
Minimum 2 years experience with WSP/ATR and EE Report submissions (Mandatory requirement).
KNOWLEDGE
- Excellent knowledge of SAGE 300 or VIP Premiere system (Mandatory requirement)
- Knowledge of Medical Aid and Provident Fund administration process and rules
- Excellent understanding of SARS submission requirements
- Excellent knowledge of Statutory reporting requirements (Mandatory requirement)
- Good knowledge of BBBEE reporting requirements
- Fair knowledge of HR practices and processes