Location
Boksburg, Gauteng 1459
Full job description
Job Introduction
Administration Clerk
G4S Cash Solutions (SA), a main company of built-in money administration solutions, has a emptiness for an Administration Clerk based totally at our operations in Boksburg.
Reporting to the Branch Administrator, this function is accountable to hold administrative aid to the branch.
The profitable incumbent is a self-starter with a verified music file in preserving agency policy, adopting quality practices, and is capable to workout sound judgment in the pursuit of the success of the desires of the organisation, and grasp the position which services administration performs inside a profitable commercial enterprise unit. The incumbent will be anticipated to be outcomes pushed and to stay the values of the organisation.
Main Responsibilities
Office Function
Day to day admin characteristic at branch
Stationery and grocery ordering, difficulty & inventory taking
Follow up and get to the bottom of order and transport problems
HR Function
Maintaining workplace depart planner (and depart structure file)
Easy Roster time capturing
Easy Roster Administration and consolidation of all departments times
Check Earnings Analysis for revenue correctness.
Maintaining an correct submitting system, making sure all Personnel documents are in place, consisting of private data, tax information, attendance records, and different gain information.
Maintain HR associated correspondence,
Provide statistics at some stage in auditing, and
Collate add accident reviews COID websites and publish forms.
Keep music of modifications in worker status. This consists of worker transfers, wage and gain changes, tackle changes, license or certifications and motive for termination.
Compliance with WCA necessities wrt:
Completion of varieties and submission
Company reporting requirements
Follow-up on growth of claims online (COID)
Compliance with NBCRFI necessities wrt:
Submit depart types and ill go away to NBCRFI
Administration of Leave/Sick go away and Wellness Fund.
Check the VIP clocking instances on a weekly foundation to make certain correctness, and vicinity the instances in a seen place for the Operational personnel to take a look at and verify.
Check the Earnings Analysis on a month-to-month groundwork to take a look at the correctness thereof earlier than the personnel are paid (Check Unpaid Absences, Overtime and deductions)
Fleet Management
Maintain correct documents for all automobiles with regards to:
Accidents
Distribution and monitoring of Fuel Cards
Driver’s license records
Maintenance data of vehicles
E-tags
Ensure all files are filed in a appropriate and orderly manner
Liaison with Transport vendors with regards to all leased vehicles
Ensuring all motors licenses are up to date.
Creditors Function
Ensuring accuracy of invoices and deliveries
Capturing of all invoices on SAP
Liaison with Head Office with regards to payments of creditors
General Function
Maintaining an advantageous and up-to date submitting machine for hr, fleet and accounts
Admin associated Ad-hoc requests. Any different feature that may additionally be requested of you from time to time that can also no longer be inside your scope of work.
Health and Safety
Participate in the design/ development/ review/ implementation and monitoring of the departmental security plans for every year.
Participate in security boards created through enterprise for instance security conferences and protection talks
Report all protection incidents to the applicable people
Discuss all protection incidents
Follow-up on any things to do assigned via protection meeting/committee/representative/management
Attend safety training and refresher programmes
Comply with security insurance policies and tactics at workplace
Distribute protection statistics as and when required
Wear protecting apparel all the time
The Ideal Candidate
Minimum Qualifications and Experience
Matric
Minimum two years Office Administration experience
Computer literacy e.g. MS office, time administration system, SAP or related
Knowledge, capabilities and attributes
G4S Policies and Procedures
General administration
Human Resources
Communication
Computer Literacy
Time Management
Accuracy and interest to detail
Deliver outstanding client service
good judgment, interest to element and confidentiality
Supporting and Working with Others
Acting Professionally
Work beneath Pressure
Meeting deadlines
About The Company
G4S is the world’s main global safety options group, which specialises in outsourced enterprise tactics in sectors the place safety and protection dangers are regarded a strategic threat. G4S is the greatest enterprise quoted on the London Stock Exchange and has a secondary inventory trade checklist in Copenhagen. G4S has operations in extra than one hundred twenty five international locations and 657,000 employees.
G4S operates in over 25 nations in Africa and employs over one hundred and five zero humans on the continent. At G4S South Africa, our imaginative and prescient is to be known as the chief in supplying safety solutions. We consequently endeavour to construct and preserve a motivated, succesful body of workers who are proud to work for our area and in a position to supply our industrial strategy. We proceed to construct on the outstanding humans administration practices which are in region throughout the Group in order to completely have interaction our workforce.
G4S is an employer which is described by way of its values, which are:
We act with Integrity and Respect – Our commercial enterprise things to do and relationships are constructed on trust, honesty and openness. We do what we promise and constantly attempt to do the proper thing. We listen. We deal with our colleagues, clients and these in our care with the utmost respect.
We are passionate about Safety, Security and Service Excellence – We are passionate about working safely and take exceptional care to defend our colleagues and clients from harm. We are professionals in protection and use that information to shield our customer’s assets. We preserve our guarantees and are passionate about turning in excessive degrees of client service.
We obtain this via Innovation and Teamwork – We make investments in science and pleasant exercise to continually enhance the merchandise and offerings we offer. We venture ourselves to discover new approaches of assisting our clients gain their goals. We work collectively as a team, valuing everyone’s contribution, to make sure we acquire the first-rate outcomes for our clients and our business.
For extra statistics on G4S, please visit: www.g4s.com
Package Description
Remuneration and advantages will be commensurate with the seniority of the function and in compliance with agency remuneration coverage and practice.